Berklee Study Abroad: Accepted Students

Accepted Students

Upon acceptance to the study abroad program, students must confirm their place and check their passport.

Confirm Your Place

Students are encouraged to confirm their place within two weeks of acceptance as there is limited space in the program. Once the program capacity is reached, students that pay the deposit will be added to a waiting list.

To confirm your place in the program, submit the following two items.

1. Acceptance Agreement
You can find your acceptance agreement in your acceptance email.

2. Program Deposit
Please pay your program deposit online.

Check Your Passport

All students are required to have a passport several months before their program begins, and most students will need to apply for a visa to study in Spain. Read more about passports and visas.

Next Steps

Once you have confirmed your place and checked your passport, review the next steps in Preparing to Go Abroad.

 

Preparing to Go Abroad

Complete these tasks during the semester prior to going abroad. You will receive more information from the Study Abroad Office.

Next Steps

Submit Your Housing Preferences

You will receive a form from the Study Abroad Office to submit your housing preferences, including preferred room type (single or double) and roommate (if applicable).

Students in the study abroad program are required to live in housing arranged by Berklee. Learn more about housing in Valencia.

Notify Relevant Offices on Campus

It's necessary to contact relevant departments to let them know you will study abroad.

Housing and Residential Education: If you live on campus in Boston, contact Housing to let them know when you will be studying abroad and to request housing for when you return.

Student Employment Supervisor: If you currently have a student employment position, inform your supervisor of your plans to study abroad. Be sure to let them know when you will go abroad as well as when you are able to work once you return.

International Student Services: If you are an international student, contact International Student Services, especially if you are close to graduating and considering Optional Practical Training (OPT) or other post-completion options.

Accessibility Resources for Students: Contact Accessibility Resources to request an academic or housing accommodation for your semester or year abroad.

Counseling Services: Let your counselor know that you will study abroad. They can provide useful tips and help you set up counseling services in Valencia.

Register for Your Classes

Berklee College of Music students: Make sure you have consulted with your major chair to determine the classes you should take. You will register online at my.berklee.edu at your scheduled appointment time during the college's regular registration period.

All other students: Make sure you have consulted with your advisor to determine the classes you should take. You will receive a registration form along with a list of courses and meeting times from Berklee. Registration takes place in April for the fall semester and in November for the spring semester.

See study abroad courses.

Attend a Pre-Departure Meeting

This is where you'll meet everyone going with you to Spain! You'll also receive helpful information from students that previously studied in Valencia and from study abroad staff. You must attend one session. Meeting details will be sent to confirmed students. The meetings take place in April for students studying abroad during the fall semester and in November for students studying abroad in the spring semester.

Students that are not in Boston will be invited to attend an online meeting.

Prepare for Departure

Refer to the Pre-Departure Guide for helpful tips.

Once you have booked your flight, email your flight information to studyabroad@berklee.edu.

Health and Travel Insurance

Berklee's Student Health Insurance Plan (SHIP)

The state of Massachusetts requires that students be covered by a health insurance plan that provides comprehensive coverage and is compliant with federal and state regulations under the Affordable Care Act.

Berklee College of Music and Boston Conservatory at Berklee students will be required to accept enrollment in Berklee's Student Health Insurance Plan (SHIP) or submit a waiver request indicating comparable coverage, even while studying abroad, because their primary academic enrollment is in Massachusetts. Read more about the Berklee SHIP.

Students from other schools must meet the health insurance requirements of their home institution.

Spanish Health Insurance (MAPFRE)

Students will be covered by MAPFRE, a private health insurance provider in Spain, while they are enrolled in the study abroad program. This coverage is included in the program fee and cannot be waived. Students will receive their insurance card during orientation in Valencia. MAPFRE is supplemental medical insurance that provides coverage throughout Spain and is the exclusive partner of the Berklee Medical Assistance Program in Valencia. Visit Health, Wellness, and Support Services to learn more about Spanish health insurance as well as medical, counseling, and disability services in Valencia.

Travel Insurance (for school-related trips)

Berklee also retains a travel insurance provider, UnitedHealthcare Global (UHCG), that offers specific coverage such as emergency medical evacuation or repatriation and travel assistance services for students during their semester abroad, including during travel that is part of the academic program. There is no fee for this coverage. Download the UnitedHealthcare Global Welcome Kit for more information.

Travel Insurance (for personal travel)

For personal travel within Spain during their semester or year abroad, students will be covered by Spanish health insurance (MAPFRE).

For personal travel outside of Spain, students are responsible for obtaining appropriate health and travel insurance. Students should check with their primary health insurance provider to determine whether they provide coverage for international travel. Alternatively, students can purchase independent insurance that includes medical coverage, trip and luggage protection, and more. See the Frequently Asked Questions section of Health, Wellness, and Support Services for more information.

Passports and Visas

Passport Requirement

All students must have a passport that is valid for at least six months after their program end date. It is recommended that you have your passport ready at least four months before your program start date so you can apply for a visa.

Visa Requirement

*Most students will need to obtain a visa to study in Spain. A student visa is a type of long stay (or long term) visa that you apply for at a Spanish consulate or embassy. The visa gets stamped inside your passport. It is recommended that you start preparing your visa application at least four months before your program start date.

*Citizens and legal residents of the European Union, United Kingdom, Iceland, Liechtenstein, Norway, or Switzerland do not need a visa to study in Spain.

Applying for a Visa

You have two options to apply for your visa.

Option 1: Apply through Berklee

Visa processing through the study abroad office can take up to eight weeks from the visa application submission deadline. Your passport will remain at the Spanish consulate in Boston and cannot be retrieved during this time.

Follow these steps to apply for a visa through the study abroad office.


Step One: Gather the Documents on the Visa Application Checklist

Some of your documents may need to be notarized, translated into Spanish, and/or legalized with an Apostille of the Hague. See step two for more information.

Required Documents for All Students:

  • Passport (original and two copies of the photo/information page)
    Make sure your passport is signed, in good condition, and valid for at least six months after your program ends. It must have at least one empty page for the visa to be stamped inside. Scan or take a picture of your passport before submitting it with your visa application so you will have a copy for your records.
  • Supplement Form (original)
    Fill out the Supplement Form. You can use the sample form as a guide. Make sure you sign and date your form!
  • Application For National Visa (original)
    Fill out the Application for National Visa. You can use the sample application as a guide. Make sure you sign and date your application on the last page!
  • Color Photo (original)
    You can get a “passport photo” at most drugstores including CVS and Walgreens, or at a post office. Your photo must have a white background. Write your name on the back of your photo in case it gets separated from the rest of your documents.
  • Financial Support Letter (original and one copy)
    Your parent or guardian should fill out the Financial Support Letter. The letter must be notarized. If it is notarized outside the U.S., it must also be legalized. If you have trouble getting the financial support letter, email studyabroad@berklee.edu to see if there's an alternative option for you to show sufficient financial means for your stay in Spain.
  • Payment for the Visa Fee (original)
    The consulate in Boston only accepts money orders and cashier's checks. Personal checks are not accepted. You can get a money order from a post office or a cashier’s check from a bank. Address the money order to "Consulate General of Spain" and write your name in the “from” section. The visa fee is non-refundable.
    Your visa fee depends on your passport country.
    --USA: $160
    --Canada: Email studyabroad@berklee.edu to request the current fee.
    --Other countries: $67
  • Consulate Authorization Letter (original and one copy)
    Fill out the Consulate Authorization Letter. The letter must be notarized.
  • Immigration Documents (original and one copy of each)
    Required only for Non-U.S. Citizens.
    If you are an international student, you must provide your F-1 visa and I-20, or green card. Your I-20 must be signed (by you) on the first page. Your documents must be valid for at least six months after your program end date.
  • Additional Required Documents for Students Going Abroad for a Full Academic Year:

  • Doctor's Letter (original and one copy)
    Required only for students studying abroad for a full academic year. Students studying abroad for one semester do not need a doctor's letter.
    The letter must be signed by an M.D. or D.O. and it must be on the doctor’s letterhead. It must say exactly this: “This medical certificate attests that (student’s full name) does not suffer from any illness that would pose a threat to public health following International Health Regulations of 2005.”
  • Background Check (original and one copy)
    Required only for students studying abroad for a full academic year. Students studying abroad for one semester do not need a background check.
    This is a criminal record certificate. You must get a background check from each country you have lived in for more than six months during the last five years. Your background check must be translated to Spanish and legalized. If you are a resident of Massachusetts, you can submit a Massachusetts background check. If you are not a resident of Massachusetts, you must submit an FBI background check.

Step Two: Get Your Documents Notarized, Translated and/or Legalized

Refer to the visa application checklist in step one to see which documents need to be notarized, translated, and/or legalized.

Getting a Document Notarized

To get a document notarized, the person signing the document must sign it in front of a notary public. The notary then adds their stamp/seal to the document. You can find a notary at many banks, law/insurance offices, and UPS stores.

Getting a Document Translated

Translations must be from a legal translator. Many students have used inlingua Boston. They are in the same building as the Spanish consulate in Boston. You can email them a scanned copy of your document and arrange payment by email or phone. A study abroad staff member can pick up your translation before we submit your visa application to the consulate.

Getting a Document Legalized (Apostille of the Hague)

If your document(s) need to be legalized, it must be done in the place it was issued (signed and/or notarized).

Legalizing documents issued in the U.S.

State-issued documents, for example a Massachusetts background check, must be legalized in the state where the documents were issued. Federally-issued documents, for example an FBI background check, must be legalized by the U.S. Department of State. See Apostille Requirements for more information. Scroll to the bottom of the page to find links to each state, for state-issued documents.

Legalizing documents issued outside the U.S.

If your document was issued in a country that belongs to the Apostille of the Hague Convention, it must be legalized with an Apostille, in the country in which it was issued. Review the list of countries for instructions on how to get an Apostille in each country. If your document was issued in a country that does not belong to the Apostille of the Hague Convention, it must be legalized by a Spanish consulate or embassy.

Step Three: Submit Your Visa Application

The Study Abroad Office will provide more information on how to mail your complete application to Berklee.

Be sure to use a trackable service (e.g. USPS priority mail, UPS, FedEx).

You do not need to come to Boston to apply for your visa through Berklee.

Step Four: Wait for Your Visa

The Study Abroad Office will provide more information on how to create a shipping label so your passport (with visa inside) can be mailed back to you.

Option 2: Apply on Your Own

The steps below describe the general process for obtaining a student visa. You must check with your Spanish consulate to find out the exact requirements for your visa application.


Step One: Find Your Consulate

You must apply for your visa at the Spanish consulate that corresponds to your legal residence.

Spanish Consulates in the U.S.:
Boston: for residents of Maine, Massachusetts, New Hampshire, Rhode Island, and Vermont.
Chicago: for residents of Illinois, Indiana, Iowa, Kansas, Kentucky, Michigan, Minnesota, Missouri, Nebraska, North Dakota, Ohio, South Dakota, and Wisconsin.
Houston: for residents of Texas, New Mexico, Oklahoma, Louisiana, Arkansas, Tennessee, Alabama, and Mississippi.
Los Angeles: for residents of Arizona, Colorado, Utah, and Southern California.
Miami: for residents of Florida, Georgia, and South Carolina.
New York: for residents of Connecticut, Delaware, New Jersey, New York, and Pennsylvania.
San Francisco: for residents of Alaska, Hawaii, Idaho, Montana, Nevada, Oregon, Washington, Wyoming, Pacific islands (Guam, American Samoa, Mariana Islands, U.S. Minor Outlying Islands), and Northern California.
Washington DC (Embassy): for residents of Maryland, Virginia, West Virginia, North Carolina, and DC.

Spanish Consulates outside the U.S:
See here for a list of Spanish consulates and embassies.

Step Two: Schedule an Appointment at Your Consulate

Most consulates require you to make an appointment to submit your student visa application.* Be sure to select an appointment that allows you enough time to prepare all the required documents in advance. You should also allow enough time for the consulate to process your visa. (Many consulates take four to six weeks to process a visa, though some may take longer.)

  • Be sure to select a student visa appointment (not business or tourist visa).
  • It is important to check often for appointments since new ones may become available as other people cancel.
  • Most consulates will keep your passport for the entire time your visa is being processed. Some may allow you to hold on to it if you have upcoming travel plans. If you do hold on to it, keep in mind that you will need to bring it back to the consulate so they can stamp the visa inside your passport.

*Some consulates operate on a drop-in basis and do not offer appointments.

Step Three: Prepare Your Visa Application Documents

The following is a list of documents generally required for a student visa application. You must check your consulate's website for the specific documents necessary for a student visa application. Some of your consulate's requirements may not be included on this list.

Some of your documents may need to be notarized, translated into Spanish, and/or legalized with an Apostille of the Hague. See more information below.

  • Passport: Make sure it is signed, in good condition, and valid for at least six months after your program ends. It must have at least one empty page for the visa to be stamped inside. Scan or take a picture of your passport before submitting it with your visa application so you will have a copy for your records.
  • Driver's License or ID: You'll need an ID to prove that you reside in the jurisdiction of your consulate.
  • Application For National Visa: This form is available on your consulate's website. You can use the sample application as a guide. Make sure you sign and date your form on the last page!
  • Color Photo(s): Check with your consulate about the photo requirements. These are often the same type of photos required to get your passport.
  • Proof of Financial Means: You'll need to provide evidence of sufficient funds for your entire stay in Spain. Many consulates ask for a notarized* letter from a parent and/or bank statements. You must check with your consulate to see what the letter should include and what amount is required on the bank statements.
  • Payment for the Visa: Check with your consulate to see what the fee is and what forms of payment are accepted.
  • Proof of Acceptance and Spanish Health Insurance: Please email studyabroad@berklee.edu to request these letters. They will be in Spanish. The acceptance letter includes confirmation of your housing in Valencia.
  • Medical Certificate:
    Required for students going abroad for an academic year. Students going abroad for only one semester should not need a medical certificate.
    A letter from a doctor (M.D.) stating that you do not have an illness that poses a threat to public health in accordance with international health regulations. The letter should be on the doctor's letterhead and it must be written exactly as indicated by your consulate.
  • Background Check:
    Required for students going abroad for an academic year. Students going abroad for only one semester should not need a background check. This is a criminal record certificate. In the U.S. some consulates require an FBI background check, while others will accept background checks from the state police (not local police). Most consulates require a background check from each of the countries you have lived in for more than six months during the past five years.
  • Immigration Documents: If you are not a citizen of the country where your consulate is, you'll need to include your immigration documents. (For example, if your consulate is in the U.S. and you are not a U.S. citizen, you will need to include your student visa and I-20, green card, or other documents.)
  • Other Documents : It's crucial that you include any other documents required by your consulate, as listed on their website.
  • Copies : Most consulates require the originals and copies of your visa application documents. Don't forget your copies!

*Getting a Document Notarized
Check with your consulate to see which documents need to be notarized. To get a document notarized, the person signing the document must sign it in front of a notary public. The notary then adds their stamp/seal to the document. You can find a notary at many banks, law/insurance offices, and UPS stores.

**Getting a Document Translated
Check with your consulate to see which documents need to be translated into Spanish. Some consulates require translations to come from a certified/sworn translator authorized by the Spanish government.

***Getting a Document Legalized (Apostille)
Check with your consulate to see which documents need to be legalized. Documents must be legalized in the place they were issued (signed and/or notarized). Most documents must be legalized with an Apostille of the Hague.

Legalizing documents issued in the U.S.:

State-issued documents, for example a Massachusetts background check, must be legalized in the state where the documents were issued. Federally-issued documents, for example an FBI background check, must be legalized by the U.S. Department of State. See Apostille Requirements for more information. Scroll to the bottom of the page to find links to each state, for state-issued documents.

Legalizing documents issued outside the U.S.:

If your document was issued in a country that belongs to the Apostille of the Hague Convention, it must be legalized with an Apostille, in the country in which it was issued. Review the list of countries for instructions on how to get an Apostille in each country. If your document was issued in a country that does not belong to the Apostille of the Hague Convention, it must be legalized by a Spanish consulate or embassy.

Step Four: Submit Your Visa Application

Arrive to your consulate appointment early and with all the required documents, including copies. (If an appointment is not required, be sure to check your consulate's visa drop-in hours.)

  • Remember, you will be asked to leave your passport at the consulate, along with the rest of your documents, while your visa is being processed.
  • Be prepared to pay the visa fee. Only certain forms of payment will be accepted (see step three).
  • Before you leave the consulate, ask how long it will take to process your visa, how you will know when it is ready, and how you can pick it up. (Most consulates do not require another appointment and will allow you to pick it up during their business hours.) Some consulates will mail your passport back you (if you provide a prepaid envelope). Each consulate has a different process, and you must confirm with them in advance.

Step Five: Get Your Visa

You will either go to the consulate to pick up your passport (with visa inside) or it will be mailed to you. Remember to ask about this process during your appointment (see step four).

Entering Spain (or any country in Schengen Area)

Get Your Passport Stamped

As you go through the passport control area upon entering the Schengen Area, an immigrations officer should stamp your passport. Make sure your passport gets stamped!

Once in Spain

Get Your Student Residency Card

If you are studying abroad for one semester only, you don't need to do anything. You will not get a student residency card.

If you are studying abroad for an academic year, you will need to apply for your student residency card within 30 days of your arrival into the Schengen Area. It will take approximately two months to complete the residency card process. Your residency card will be your national identification card while in Spain. It's valid for up to one year and renewable if you continue to meet the student visa conditions. You will receive information on how to apply for the residency card during orientation in Valencia.