Berklee Study Abroad: Once Accepted

Next Steps

Congratulations on your acceptance to Berklee Study Abroad! Here are the things you need to do before going to Valencia.

Pre-Departure Timeline

rsz_whentoapply-berklee-study-abroad

Once Accepted

Follow these steps as soon as possible to confirm your place in the program and prepare for the next steps.


1. Review the Program Details

2. Get Your Academic Review

Berklee College of Music students: Speak with your major chair before confirming your place in the study abroad program. You may need to request an appointment. Please ask the chair to submit the Study Abroad Academic Review Form online. If you have not yet declared a major, consult with the chair of the major you are planning to declare. Refer to the Directory of Department Chairs.

Berklee Online students: Speak with the Berklee Online advising team before confirming your place in the study abroad program. You may need to request an appointment. Please ask your advisor to submit the Study Abroad Academic Review Form online.

Email: advisors@online.berklee.edu

Phone: 1.866.BERKLEE ext 1 (U.S.) or 617.747.2146 ext 1 (international)

Non-Berklee students: Speak with your academic advisor or home school study abroad office to make sure you will be able to stay on track with your academic requirements.

 

3. Confirm Your Place in the Program

Once accepted to the program, students are encouraged to confirm their place as soon as possible. There is limited space in the program, and once full capacity is reached, students that wish to confirm their place will be added to a waiting list.

All Students: Submit your Acceptance Agreement online. You can find it in your acceptance email.

Berklee College of Music and Berklee Online students: A non-refundable program deposit of $500 is required to confirm your place in the program. Read more about paying the program deposit.

Non-Berklee students: You will receive more information about confirming your place from your home school.

4. Check Your Passport

All students must have a passport that is valid for at least six months beyond their program end date. If you do not have a passport, apply for one now, as it could take eight weeks or longer to get one. You will need your passport at least three months before the program start date in order to apply for a student visa. Read more about passports and visas.

Once Confirmed

Complete these tasks during the semester prior to going abroad. You will begin to receive more information from the Study Abroad Office approximately four months before your program start date.


1. Notify Relevant Offices on Campus

Some important departments to contact include:

Housing: If you live on campus, let the housing office know when you will be studying abroad and if you wish to request housing for when you return.

Student Employment: If you currently have a student employment position, inform your supervisor of your plans to study abroad once you've been accepted to the program. Important information to share with them is your last day before going abroad as well as the date you are able to return to work once you return.

International Student Services: If you are an international student, contact the International Student Services team, especially if you are close to graduating and considering Optional Practical Training (OPT) or other post-completion options.

Disability Services: Let your Disability Services Counselor know that you will study abroad so they can ensure you'll have access to everything you'll need in Valencia.

Personal Counseling: Let your counselor know that you will study abroad. They can provide useful tips and help you set up counseling services in Valencia.

2. Prepare Your Spanish Visa Application

Remember: You must have a passport that is valid for at least six months after the program end date.

Most students will need a visa to study in Spain. The Study Abroad Office can apply for the student visa on your behalf if you meet the requirements and submit all your documents before the posted deadline.

Read more about passports and visas.

3. Register for Your Classes

Berklee College of Music students: Make sure you have consulted with your major chair to determine the classes you should take. You will register during the college's regular registration period (in April for fall and in November for spring).

All other students: Make sure you have consulted with your advisor to determine the classes you should take. You will receive a registration form along with a list of courses and meeting times from Berklee's Study Abroad Office. This information will be available in March for fall and in October for spring.

See courses.

4. Attend a Pre-Departure Meeting

You must attend a pre-departure meeting with all students and program staff. Details of the meeting will be sent to confirmed students. The meeting typically takes place in November for students studying abroad in spring and in April for students studying abroad in fall.
5. Prepare for Departure

Refer back to the Acceptance Packet for helpful tips. You will receive a Student Handbook via email from the Student Affairs Office in Valencia.

Once you have booked your flight, email your flight information to studyabroad@berklee.edu.

Passport and Visa

Getting Your Passport

All participants must have a passport that is valid for at least six (6) months after the program end date. If you do not currently have a passport, apply for one now, as it could take eight weeks or longer to get one. You will need your passport at least three months before the program start date in order to apply for a student visa. More information about applying for a U.S. passport can be found here.

Getting Your Student Visa

Most students will need to obtain a student visa to study in Spain. Students with a valid passport from the European Union, Iceland, Liechtenstein, Norway, or Switzerland do not require a visa.

The Study Abroad Office can apply for the visa on your behalf if you meet the requirements and submit the necessary documents to us before the posted deadlines. If you do not meet the requirements or cannot submit your documents on time, you will be responsible for applying for your own visa.

Download the following visa instructions for more detailed information.

Download the Visa Instructions* (PDF)


*The instructions are only for students accepted to the program.

Health and Travel Insurance

Students participating in the Berklee Study Abroad program must maintain their primary health insurance. The program provides Spanish health insurance as well as travel insurance for school-related trips. Students are responsible for obtaining appropriate insurance coverage for personal travel.

You must maintain your primary health insurance.

All students are required to maintain their primary health insurance while they are studying abroad.

Berklee College of Music students must either continue their enrollment in the college’s student health insurance plan or waive it by demonstrating comparable coverage. Read more about Berklee’s health insurance requirements.

Students from other schools must meet the insurance requirements established by their home institution.

You will have Spanish health insurance.

All students will be covered by MAPFRE, a private health insurance provider in Spain, while they are enrolled in the program. This coverage is included in the Berklee Study Abroad program fee and cannot be waived. Students will receive their MAPFRE insurance card during orientation in Valencia. MAPFRE provides coverage throughout Spain. Visit Student Health and Support Services to learn more about MAPFRE health insurance as well as medical, counseling, and disability services in Valencia.

You will have travel insurance for your trip to and from Valencia, and for school-sponsored travel during the program.

Berklee’s travel insurance provider, UnitedHealthcare Global (UHCG), covers all Berklee Study Abroad students during their travel to and from Valencia (at the beginning and end of the program) and during travel that is part of the academic program. There is no fee for this coverage. Students will receive their UHCG insurance card at the Berklee Study Abroad pre-departure meeting in Boston. Download the UnitedHealthcare Global Welcome Kit for more information.
UHCG insurance does not cover personal travel during the program.

If you will travel outside of Spain for personal reasons before, during, or after the program, you are responsible for obtaining appropriate health and travel insurance.

For personal travel within Spain during the program, you will be covered by the MAPFRE health insurance, however, you will not be covered by the UHCG travel insurance. For personal travel outside of Spain during the program, you will not be covered by MAPFRE or UHCG. You may wish to check with your primary health insurance provider to see if they provide medical coverage for international travel. Alternatively, you can purchase independent insurance including medical coverage, trip and luggage protection, and more. See the Frequently Asked Questions section of Student Health and Support Services for more information.