Berklee Study Abroad: Once Accepted

Next Steps

Pre-Departure Timeline

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Once Accepted

Once accepted to the program, students are encouraged to confirm their place as soon as possible. There is limited space in the program, and once full capacity is reached, students may join a waiting list.


1. Review the Program Details

2. Get Your Academic Review

Berklee College of Music students: If you have already declared your major, or if you haven't declared but you are ready to do so, contact your major chair. Ask the chair to submit the Academic Review Form, and to send you a copy of the form submission email. We recommend reviewing the study abroad courses and planning which ones you will take in Valencia before meeting with the chair. If you are not yet ready to declare your major, request a study abroad advising appointment.

Berklee Online degree students: Contact the Berklee Online advising team. Ask your advisor to submit the Study Abroad Academic Review Form, and to send you a copy of the form submission email.

Email: advisors@online.berklee.edu

Phone: 1.866.BERKLEE ext 1 (U.S.) or 617.747.2146 ext 1 (international)

Other students: Speak with your academic advisor or home school study abroad office to make sure you will be able to stay on track with your academic requirements.

3. Submit Your Acceptance Agreement

Find your Acceptance Agreement in the Confirm Your Place email sent by the Study Abroad Office.

4. Pay Your Program Deposit

Berklee College of Music and Berklee Online students: A non-refundable program deposit is required to confirm your place in the program. Read more about paying the program deposit.

Other students: You may be required to submit a deposit to confirm your place in the program. You will receive more information from your home school.

5. Check Your Passport

All students must have a passport that is valid for at least six months beyond their program end date. If you do not have a passport, apply for one now, as it could take several months to get one. You will need your passport at least three months before the program start date in order to apply for a student visa. Read more about passports and visas.

Once Confirmed

Complete these tasks during the semester prior to going abroad. You will begin to receive more information from the Study Abroad Office during the first few weeks of the semester (fall or spring) prior to your program start date.


1. Notify Relevant Offices on Campus

Some important departments to contact include:

Housing: If you live on campus, let the housing office know when you will be studying abroad and if you wish to request housing for when you return.

Student Employment: If you currently have a student employment position, inform your supervisor of your plans to study abroad once you've been accepted to the program. Important information to share with them is your last day before going abroad as well as the date you are able to return to work once you return.

International Student Services: If you are an international student, contact the International Student Services team, especially if you are close to graduating and considering Optional Practical Training (OPT) or other post-completion options.

Disability Services: Let your Disability Services Counselor know that you will study abroad so they can ensure you'll have access to everything you'll need in Valencia.

Personal Counseling: Let your counselor know that you will study abroad. They can provide useful tips and help you set up counseling services in Valencia.

2. Prepare Your Spanish Visa Application

Most students will need to obtain a visa to study in Spain. It is recommended that you start gathering the required documents for your visa application one to two months in advance. The Spanish consulate will not accept documents that are more than three months old (except your passport).

Read more about passports and visas.

3. Register for Your Classes

Berklee College of Music students: Make sure you have consulted with your major chair to determine the classes you should take. You will register during the college's regular registration period (in April for fall and in November for spring).

All other students: Make sure you have consulted with your advisor to determine the classes you should take. You will receive a registration form along with a list of courses and meeting times from Berklee's Study Abroad Office. This information will be available in March for fall and in October for spring.

See study abroad courses.

4. Attend a Pre-Departure Meeting

All students must attend a pre-departure meeting. Details of the meeting will be sent to confirmed students. The meeting takes place in April for students studying abroad in fall and in November for students studying abroad in spring.
5. Prepare for Departure

Refer back to the Acceptance Packet for helpful tips. You will receive a Student Handbook via email from the Student Affairs Office in Valencia.

Once you have booked your flight, email your flight information to studyabroad@berklee.edu.

Passports and Visas

Getting Your Passport

All participants must have a passport that is valid for at least six months after their program end date. If you do not currently have a valid passport, apply for one early, as it could take six weeks or longer to get one. You will need your passport at least three months before your program start date in order to apply for a Spanish visa. More information about U.S. passport applications and processing times can be found here.

Getting Your Spanish Visa

*Most students will need to obtain a visa to study in Spain. It is recommended that you start gathering the required documents for your visa application one to two months in advance. The Spanish consulate will not accept documents that are more than three months old (except your passport).

The Study Abroad Office can apply for a student visa on your behalf if you meet certain requirements and submit the necessary documents before the posted deadline. If you do not meet the requirements or cannot submit your documents by the deadline, you must apply for a visa on your own.

Download the visa instructions for more information.

Visa Instructions* (PDF)


*Students with a valid passport from the European Union, Iceland, Liechtenstein, Norway, or Switzerland do not require a visa to study in Spain.

Health and Travel Insurance

Students participating in the Berklee Study Abroad program must maintain their primary health insurance. The program provides Spanish health insurance as well as travel insurance for school-related trips. Students are responsible for obtaining appropriate insurance coverage for personal travel.

You must maintain your primary health insurance.

All students are required to maintain their primary health insurance while they are studying abroad.

Berklee College of Music students must either continue their enrollment in the college’s student health insurance plan or waive it by demonstrating comparable coverage. Read more about Berklee’s health insurance requirements.

Students from other schools must meet the insurance requirements established by their home institution.

You will have Spanish health insurance.

All students will be covered by MAPFRE, a private health insurance provider in Spain, while they are enrolled in the program. This coverage is included in the Berklee Study Abroad program fee and cannot be waived. Students will receive their MAPFRE insurance card during orientation in Valencia. MAPFRE provides coverage throughout Spain. Visit Student Health and Support Services to learn more about MAPFRE health insurance as well as medical, counseling, and disability services in Valencia.

You will have travel insurance for your trip to and from Valencia, and for school-sponsored travel during the program.

Berklee’s travel insurance provider, UnitedHealthcare Global (UHCG), covers all Berklee Study Abroad students during their travel to and from Valencia (at the beginning and end of the program) and during travel that is part of the academic program. There is no fee for this coverage. Download the UnitedHealthcare Global Welcome Kit for more information. UHCG insurance does not cover personal travel during the program.

If you will travel for personal reasons before, during, or after the program, you are responsible for obtaining appropriate health and travel insurance.

For personal travel within Spain during the program, you will be covered by MAPFRE, however. You will not be covered by UHCG.

For personal travel outside of Spain during the program, you will not be covered by MAPFRE or UHCG. You should check with your primary health insurance provider to see if they provide coverage for international travel. Alternatively, you can purchase independent insurance including medical coverage, trip and luggage protection, and more. See the Frequently Asked Questions section of Student Health and Support Services for more information.