Berklee Study Abroad: Accepted Students

Accepted Students

Upon acceptance to the study abroad program, students must confirm their place and check their passport.

Confirm Your Place

Students are encouraged to confirm their place as soon as possible once accepted as there is limited space in the program. Once the program capacity is reached, students that pay the deposit will be added to a waiting list.

To confirm your place in the program, submit the following two items.

1. Program Deposit
Please pay your program deposit online.

2. Acceptance Agreement
You can find your acceptance agreement in your acceptance email.

Check Your Passport

All students are required to have a passport several months before their program begins, and most students will need to apply for a visa to study in Spain. Read more about passports and visas.

Next Steps

Once you have confirmed your place and checked your passport, review the next steps in Preparing to Go Abroad.


Preparing to Go Abroad

Complete these tasks during the semester prior to going abroad. You will receive more information from the Study Abroad Office.

Next Steps

Submit Your Housing Preferences

You will receive a form from the Study Abroad Office to submit your housing preferences, including preferred room type (single or double) and roommate (if applicable).

Students in the study abroad program are required to live in housing arranged by Berklee. Learn more about housing in Valencia.

Notify Relevant Offices on Campus

It's necessary to contact relevant departments to let them know you will study abroad.

Housing and Residential Education: If you live on campus in Boston, contact Housing to let them know when you will be studying abroad and to request housing for when you return.

Student Employment Supervisor: If you currently have a student employment position, inform your supervisor of your plans to study abroad. Be sure to let them know when you will go abroad as well as when you are able to work once you return.

International Student Services: If you are an international student, contact International Student Services, especially if you are close to graduating and considering Optional Practical Training (OPT) or other post-completion options.

Accessibility Resources for Students: Contact Accessibility Resources to request an academic or housing accommodation for your semester or year abroad.

Counseling Services: Let your counselor know that you will study abroad. They can provide useful tips and help you set up counseling services in Valencia.

Register for Your Classes

Berklee College of Music students: Make sure you have consulted with your major chair to determine the classes you should take. You will register online at at your scheduled appointment time during the college's regular registration period.

All other students: Make sure you have consulted with your advisor to determine the classes you should take. You will receive a registration form along with a list of courses and meeting times from Berklee. Registration takes place in April for the fall semester and in November for the spring semester.

See study abroad courses.

Review the Pre-Departure Guide

Refer to the Pre-Departure Guide for helpful tips.

Attend Your Pre-Departure Meetings

This is when you'll get to meet faculty and staff in Valencia and other students going with you to Spain! You'll also receive helpful information from students that previously studied in Valencia and from study abroad staff. Meeting details will be sent to confirmed students. The meetings take place several months before your program begins.

Health and Travel Insurance

Berklee's Student Health Insurance Plan (SHIP)

Berklee College of Music and Boston Conservatory at Berklee students must be enrolled in a health insurance plan that provides comprehensive coverage that is compliant with state and federal regulations under the Affordable Care Act. All coverage must remain in effect while studying abroad.

Berklee College of Music and Boston Conservatory at Berklee students are automatically enrolled in and charged for Berklee’s Student Health Insurance Plan (SHIP). Students may waive (decline) participation in the Berklee SHIP if they can demonstrate coverage with a comparable insurance plan that is consistent with existing state and federal requirements for students enrolled in colleges and universities in Massachusetts.

For more information about the SHIP, see School-Sponsored Student Health Insurance Program and Waiver Process.

Students from other schools must meet the health insurance requirements of their home institution.

Spanish Health Insurance (MAPFRE)

Students will be covered by MAPFRE, a private health insurance provider in Spain, while they are enrolled in the study abroad program. This coverage is included in the program fee and cannot be waived. Students will receive their insurance card during orientation in Valencia. MAPFRE is supplemental medical insurance that provides coverage throughout Spain and is the exclusive partner of the Berklee Medical Assistance Program in Valencia. Visit Health, Wellness, and Support Services to learn more about Spanish health insurance as well as medical, counseling, and disability services in Valencia.

Travel Insurance (for school-related trips)

Berklee also retains a travel insurance provider, UnitedHealthcare Global (UHCG), that offers specific coverage such as emergency medical evacuation or repatriation and travel assistance services for students during their semester abroad, including during travel that is part of the academic program. There is no fee for this coverage. Download the UnitedHealthcare Global Welcome Kit for more information.

Travel Insurance (for personal travel)

For personal travel within Spain during their semester or year abroad, students will be covered by Spanish health insurance (MAPFRE).

For personal travel outside of Spain, students are responsible for obtaining appropriate health and travel insurance. Students should check with their primary health insurance provider to determine whether they provide coverage for international travel. Alternatively, students can purchase independent insurance that includes medical coverage, trip and luggage protection, and more. See the Frequently Asked Questions section of Health, Wellness, and Support Services for more information.

Passports and Visas

Schedule a Visa Advising Meeting

If you have any questions or concerns about applying for a visa, you can schedule a virtual appointment to meet with a study abroad advisor.

To submit your passport and visa application documents to the study abroad office, please schedule an in-person appointment. You may also submit your documents by mail (see step three below).

Passport Requirement

All students must have a passport that is valid for at least six months after their program end date. It is recommended that you have your passport ready at least four months before your program start date.

Visa Requirement

Most students will need to obtain a visa to study in Spain.* A student visa is a type of long stay (or long term) visa that you apply for at a Spanish consulate or embassy. The visa gets stamped inside your passport. It is recommended that you start reviewing the visa instructions at least four months before your program begins so that you have enough time to prepare your visa application..

All students must obtain their student visa before arriving in Valencia.

*Citizens and legal residents of the European Union, Iceland, Liechtenstein, Norway, and Switzerland do not need a student visa to study in Spain.

Applying for a Visa

You have two options to apply for your visa.

Option 1: Apply through Berklee

To apply through Berklee you must be a current student or legal resident in Massachusetts, New Hampshire, Rhode Island, Vermont or Maine. You will need to provide a copy of your school ID or state ID (e.g. driver's license). If you do not have a U.S. passport you must also provide a copy of your valid U.S. immigration documents (e.g F-1 student visa and I-20, or permanent resident card).

You do not need to come to Boston to apply for a visa through Berklee.

Visa processing usually takes about eight weeks from the visa application deadline. Your passport will remain at the Spanish consulate in Boston and cannot be retrieved during this time.

Visa Application Deadline
May 12, 2023 (for fall 2023 abroad)

Step One: Gather the Documents on the Visa Application Checklist

Some of your documents may need to be notarized, translated into Spanish, and/or legalized with an Apostille of the Hague. See step two for more information.

All forms must be filled out with a pen. The consulate will not accept forms filled out with a pencil.

Required Documents for All Students:

  • Passport (original and two copies of the photo/information page)
    Make sure your passport is signed, in good condition, and valid for at least six months after your program ends. It must have at least one empty page for the visa to be stamped inside. Scan or take a picture of your passport before submitting it with your visa application so you will have a copy for your records.
  • School ID or State ID (one copy)
    Your ID must be from Massachusetts, New Hampshire, Rhode Island, Vermont or Maine. The copy must be notarized. If you submit your visa application to the study abroad office in person, you can get your ID notarized in the office.
  • Application For National Visa (original)
    Fill out the Application for National Visa.
    --Page 1: Fill out electronically - complete numbers 1-10, 12-16, and 18 (if applicable).
    --Pages 2-4: Do not fill out (the required info is already completed for you).
    --Page 5: Include the place and date you're signing the form (e.g. Boston MA, 1-May-2023). Sign and date the form! You must use a pen (no pencil).
  • Color Photo (original)
    You can get a “passport photo” at most drugstores including CVS and Walgreens, or at a post office. Your photo must have a white background. Write your name on the back of your photo in case it gets separated from the rest of your documents.
  • Proof of Financial Means(one copy)
    -Option 1: Parent/Guardian Financial Support Letter, parent bank statements, and student's birth certificate. The parent letter must be notarized. If the letter is notarized outside the U.S., it must also be legalized. You must also provide the same parent's last three bank statements.* A copy of the student's birth certificate is also required.
    -Option 2: Student's bank statements from a U.S. bank: You must provide your last three bank statements.*
    *All bank statements must have an ending balance of at least $700 multiplied by the number of months you will be in Spain. For example, if you will be in Spain for 4 months, each statement must have an ending balance of at least $2,800.
  • Consulate Authorization Letter (original)
    Fill out the Consulate Authorization Letter. The letter must be notarized. If you submit your visa application to the study abroad office in person, you can get the consulate authorization letter notarized in the office.
  • Consulate Disclaimer Form (original)
    Sign and date the Consulate Disclaimer Form.
  • Payment for the Visa Fee (original)
    The consulate in Boston only accepts money orders and cashier's checks. Personal checks are not accepted. You can get a money order from a post office or a cashier’s check from a bank. Address the money order to "Consulado General de España" and write your name in the “from” section. The visa fee is non-refundable.
    Your visa fee depends on your passport country.
    --USA: $160
    --Australia: $420
    --Canada: $92
    --UK: $214 (if studying abroad for more than one semester)
    --All Others: $85
  • Immigration Documents (one copy)
    Required only for Non-U.S. Citizens.
    If you are an international student, you must provide your F-1 visa and I-20, or green card. Your I-20 must be signed (by you) on the first page. Your documents must be valid for at least six months after your program end date.
  • Additional Required Documents for Students Going Abroad for a Full Academic Year:

  • Doctor's Letter (one copy)
    Required only for students studying abroad for a full academic year. Students studying abroad for one semester do not need a doctor's letter.
    The letter must be signed by an M.D. or D.O. and it must be on the doctor’s letterhead. It must say exactly this: “This medical certificate attests that (student’s full name) does not suffer from any illness that would pose a threat to public health following International Health Regulations of 2005.”
  • FBI Background Check (original and one copy)
    Your FBI background check must be translated into Spanish and legalized. If you have lived outside the U.S. during the last five years, you must also submit background checks (translated and legalized) from the countries where you have lived.
Step Two: Get Your Documents Notarized, Translated and/or Legalized

Refer to the visa application checklist in step one to see which documents need to be notarized, translated, and/or legalized.

Getting a Document Notarized

To get a document notarized, the person signing the document must sign it in front of a notary public. The notary then adds their stamp/seal to the document. You can find a notary at many banks, law/insurance offices, and UPS stores.

Getting a Document Translated

Translations must be from a legal translator. Many students have used Southeast Spanish to get their translation and apostille.

Getting a Document Legalized (Apostille of the Hague)

If your document(s) need to be legalized, it must be done in the place it was issued (signed and/or notarized).

Legalizing documents issued in the U.S.

Federally-issued documents, for example an FBI background check, must be legalized by the U.S. Department of State. See Apostille Requirements for more information. Many students have used Southeast Spanish to get their translation and apostille.

Legalizing documents issued outside the U.S.

If your document was issued in a country that belongs to the Apostille of the Hague Convention, it must be legalized with an Apostille, in the country in which it was issued. Review the list of countries for instructions on how to get an Apostille in each country. If your document was issued in a country that does not belong to the Apostille of the Hague Convention, it must be legalized by a Spanish consulate or embassy.

Step Three: Submit Your Visa Application

Submit your complete visa application to the study abroad office in Boston.

Option 1 - Schedule an in-person meeting with a study abroad advisor.
You must schedule an in-person meeting to submit your documents. Please do not submit your documents without an appointment.

Option 2 - Mail your documents to the study abroad office.

Mailing Address
Berklee Study Abroad
Attn: Tracey Mellor (MS-939-ISS)
1108 Boylston Street - Basement/Mail Center
Boston, MA 02215

*Be sure to use a trackable service (e.g. USPS priority mail, UPS, FedEx) and ensure that your package will arrive by the deadline.

Step Four: Wait for Your Visa

The study abroad office will retrieve your passport from the consulate once your visa is ready. You can either pick up your passport from the study abroad office or have it mailed back to you. You will receive more information approximately one week before your passport and visa are expected to be ready.

Option 2: Apply on Your Own

The steps below describe the general process for obtaining a student visa.

You must check with your Spanish consulate to find out their requirements and timeline for applying for a visa.

Step One: Find Your Consulate

You must apply for your visa at the Spanish consulate or embassy that corresponds to your legal residence. In the U.S., for example, there are several Spanish consulates, and you will need to find the one that corresponds to the state you live in.

See here for a list of Spanish consulates and embassies.

Step Two: Confirm the Application Process for Your Consulate

Some consulates require you to make an appointment to submit your student visa application, while others only accept applications by mail.

Some consulates require you to include a prepaid self-addressed envelope with your application so your passport and visa can be mailed back to you, while other consulates require you to bring your passport to the consulate in-person later to retrieve your visa.

Step Three: Prepare Your Visa Application Documents

You must check your consulate's website for the specific documents necessary for a student visa application. The documents required by your consulate should be similar to those required to apply through Berklee. You may use the Berklee instructions as a reference, however you must follow the specific instructions of your consulate.

Proof of Acceptance and Spanish Health Insurance: Please email to request these letters. They will be in Spanish. The acceptance letter includes confirmation of your housing in Valencia.

Step Four: Submit Your Visa Application

Arrive to your consulate appointment early and with all the required documents, including copies. (If an appointment is not required, be sure to check your consulate's visa drop-in hours.)

  • Remember, you will be asked to leave your passport at the consulate, along with the rest of your documents, while your visa is being processed.
  • Be prepared to pay the visa fee. Only certain forms of payment will be accepted (see step three).
  • Before you leave the consulate, ask how long it will take to process your visa, how you will know when it is ready, and how you can pick it up. (Most consulates do not require another appointment and will allow you to pick it up during their business hours.) Some consulates will mail your passport back you (if you provide a prepaid envelope). Each consulate has a different process, and you must confirm with them in advance.

Step Five: Get Your Visa

You will either go to the consulate to pick up your passport (with visa inside) or it will be mailed to you. Remember to ask about this process during your appointment (see step four).

Entering Spain (or any country in Schengen Area)

Get Your Passport Stamped

As you go through the passport control area upon entering the Schengen Area, an immigrations officer should stamp your passport. Make sure your passport gets stamped!

Once in Spain

Get Your Student Residency Card

If you are studying abroad for one semester only, you don't need to do anything. You will not get a student residency card.

If you are studying abroad for an academic year, you will need to apply for your student residency card within 30 days of your arrival into the Schengen Area. It will take approximately two months to complete the residency card process. Your residency card will be your national identification card while in Spain. It's valid for up to one year and renewable if you continue to meet the student visa conditions. You will receive information on how to apply for the residency card during orientation in Valencia.


Orientation Schedule

Orientation days are full of informative and fun events and activities to help you learn about Berklee, continue to get to know Valencia, and meet other new students. During the orientation program, students will acclimate to remote and on-campus services, foster community through engaging programming and individualized support, and build connections to the Berklee campus community.

You can find more information about Pre-arrival action items and Orientation Schedule for Study Abroad Students here.