Berklee Study Abroad: Once Accepted | Berklee Valencia Campus

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Berklee Study Abroad: Once Accepted

Next Steps

Congratulations on being accepted to Berklee Study Abroad! Once you receive your acceptance letter to Berklee Study Abroad, here are the things you need to do to get ready for departure.


Review the Acceptance Packet

You will find important information to help you prepare for your time abroad. See the acceptance packet here.
Get Academic Review

Berklee students: Speak with your major chair before confirming your place in the study abroad program. You may need to request an appointment if necessary. Ask the chair to submit the Study Abroad Academic Review Form online. If you have not yet declared a major, consult with the chair of the major you are planning to declare. Refer to the Directory of Department Chairs.

Berklee Online students: Speak with the Berklee Online advising team before confirming your place in the study abroad program. You may need to request an appointment. Please ask your advisor to submit the Study Abroad Academic Review Form online.

Email: advisors@online.berklee.edu

Phone: 1.866.BERKLEE ext 1 (U.S.) or 617.747.2146 ext 1 (international)

Non-Berklee students: Speak with your academic advisor or home school study abroad office.

Confirm Your Place by Paying Your Program Deposit

To confirm your spot in the Berklee Study Abroad program, a nonrefundable deposit of $500 is due two weeks after acceptance. After two weeks, unconfirmed spots will become available to newly accepted students.

Read more about paying the program deposit.

Submit the Acceptance Agreement

In your acceptance email, you will find the acceptance agreement you need to review and submit.
Check Your Passport

All participants must have a passport that is valid for at least six (6) months after the program end date. If you do not currently have a passport, apply for one now, as it could take eight weeks or longer to get one. You will need your passport at least three months before the program start date in order to apply for a student visa.

Read more about passports and visas.

Submit Spanish Visa Documents

The Berklee Study Abroad Office can apply for your Spanish student visa on your behalf. In order for us to do so, you must submit the required visa documents to us before the posted deadline. We need all original documents, including your passport.

Read more about getting the Spanish visa.

Register for Classes

Berklee students: You should make sure you have spoken with your major chair to determine the classes you should register for. You will register on your regular registration date, sent to you via email.

Non-Berklee students: You will receive a course registration form from the Berklee Study Abroad office.

See courses.

Attend the Pre-Departure Meeting

You must attend a mandatory pre-departure meeting with the Berklee Study Abroad staff. Details of the meeting will be sent to students who have paid their deposit. The meeting typically takes place in November for students studying abroad in spring and in April for students studying abroad in fall.
Prepare for Departure

Check the student handbook that we send you via email for tips on what to pack in your bags. Email us your flight information once you have booked your trip.

Passport and Visa

Getting Your Passport

All participants must have a passport that is valid for at least six (6) months after the program end date. If you do not currently have a passport, apply for one now, as it could take eight weeks or longer to get one. You will need your passport at least three months before the program start date in order to apply for a student visa. More information about applying for a U.S. passport can be found here.

Getting Your Student Visa

Most students will need to obtain a student visa to study in Spain. Students with a valid passport from the European Union, Norway, Liechtenstein, Iceland, or Switzerland do not require a visa.

The Study Abroad Office can apply for your Spanish student visa on your behalf. In order for us to do so, you must submit the required visa documents to us before the posted deadline. More information about the student visa process is in your acceptance packet.

If you cannot submit the required visa documents to the Study Abroad Office by the deadline, you will be responsible for applying for your own visa. Note that consular officials will only correspond with the student who is applying for the visa and will not disclose any information, whether to the college or other third party (including parents), regarding an application.

Download the following visa checklist for the steps to follow to get your student visa to study abroad in Spain with Berklee.

Download the Visa Checklist* (PDF)


*This checklist is only for students accepted into the program.

Health and Travel Insurance

Students participating in the Berklee Study Abroad program must maintain their primary health insurance. The program provides Spanish health insurance as well as travel insurance for school-related trips. Students are responsible for obtaining appropriate insurance coverage for personal travel.

You must maintain your primary health insurance.

All students are required to maintain their primary health insurance while they are studying abroad. Berklee College of Music students must either continue their enrollment in the college’s student health insurance plan or waive it (read more about Berklee’s health insurance requirements). Students from other schools must meet the insurance requirements established by their home institution.

You will have Spanish health insurance.

All students will be covered by MAPFRE, a private health insurance provider in Spain, while they are enrolled in the program. This coverage is included in the Berklee Study Abroad program fee and cannot be waived. Students will receive their MAPFRE insurance card during orientation in Valencia. MAPFRE provides coverage throughout Spain. Visit Student Health and Support Services to learn more about MAPFRE health insurance as well as medical, counseling, and disability services in Valencia.

You will have travel insurance for your trip to and from Valencia, and for school-sponsored travel during the program.

Berklee’s travel insurance provider, UnitedHealthcare Global (UHCG), covers all Berklee Study Abroad students during their travel to and from Valencia (at the beginning and end of the program) and during travel that is part of the academic program. There is no fee for this coverage. Students will receive their UHCG insurance card at the Berklee Study Abroad pre-departure meeting in Boston. Download the UnitedHealthcare Global Welcome Kit for more information.
UHCG insurance does not cover personal travel during the program.

If you will travel for personal reasons before, during, or after the program, you are responsible for obtaining appropriate health and travel insurance.

For personal travel within Spain during the program, you will be covered by the MAPFRE health insurance, however, you will not be covered by the UHCG travel insurance. For personal travel outside of Spain during the program, you will not be covered by MAPFRE or UHCG. You may wish to check with your primary health insurance provider to see if they provide medical coverage for international travel. Alternatively, you can purchase independent insurance including medical coverage, trip and luggage protection, and more. See the Frequently Asked Questions section of Student Health and Support Services for more information.