First Year Abroad: Accepted Students

Accepted Students

If you are an accepted First Year Abroad student, please complete the following enrollment items prior to check-in.

Acceptance Expiration

Your acceptance is dependent on the successful completion of any outstanding schoolwork. Admission to the program on the Valencia campus is only valid for the fall semester that you were accepted.
If you have any questions about deferrals please contact ad@berklee.edu.

Next Steps

Pay Your Tuition Deposit and Intent to Enroll Form

Tuition deposits for Berklee College of Music are due upon acceptance notification. This initial deposit is credited towards your first semester bill. This deposit confirms your intention to attend the college and secures your seat in the entering class.

To confirm your attendance, you will need to complete your Intent to Enroll form and submit your tuition deposit through your admissions portal.

Pay Your Tuition Deposit

Check Your Passport

All students must have a passport that is valid for at least six months after their program end date. It is recommended that you have your passport ready at least four months before your program start date so you can apply for a visa.

Learn More About Passports and Visas

Apply for a Student Visa to Study in Spain

First Year Abroad students need a long-stay (or long-term) student visa to study in Spain. The visa application process requires the student to present documentation at their corresponding Spanish consulate.

Who Needs a Visa?
All students on the Valencia campus need a student visa unless they are a citizen or legal resident of the European Union, UK, Norway, Liechtenstein, Iceland, or Switzerland.

Timeline for Visas
It can take several months to prepare your visa application and get your visa. Please follow the instructions on applying for a visa on our website on our website and email studyabroad@berklee.edu if you have any questions or concerns.

Review Important Visa Information

Apply for Financial Aid

Whether you are attending Berklee in Boston or Valencia the process of applying for aid is the same. You and your family begin the process of applying for need-based financial aid by completing two forms: the CSS Financial Aid Profile and the Free Application for Federal Student Aid (FAFSA). Both applications gather information about your family's financial situation and enable you to be considered for a range of federal, state, and institutional funding.

Learn More About Student Financial Services

Review Housing Information

First Year Abroad students are required to live in housing arranged by Berklee. We have secured spaces in the luxury residence Collegiate Marina Real. Learn more about your housing residence on our website.

Review Housing Information

Submit Your Immunizations

You will receive an email from Magnus Health, Berklee’s provider for collecting, managing, and tracking immunization information, with details on how to access your Magnus Health account. This email will be sent to the email address that you used in your application to Berklee. Please note that it may take up to a week from your acceptance to Berklee for your Magnus Health account to be active. Once you receive your login credentials from Magnus Health, you must submit a completed Berklee Entering Student Immunization Form.

All immunizations must be completed before arriving in Spain, as some immunizations will not be available there. More information is available on the Immunization Requirements webpage.

Timeline
The entire immunization process can take up to 16 weeks. You must complete this process by August 1.

If you are an entering student and have questions about your immunizations or immunization requirements, please contact the Magnus Help Desk.

Magnus Help Desk Number: 877-461-6831, or for callers outside of the U.S.: 919-502-7689
Magnus Help Desk Email: service@magnushealthportal.com

Complete Immunization Requirements

Submit Transfer Student Discipline Record Release Form (if applicable)

Any student who is currently attending or has attended postsecondary school (college or university) within the last five years must submit this form prior to the beginning of orientation.

Submit Form

Student ID Photo Submission

Please visit the Student ID Photo Submission web page to submit your photo for your Berklee I.D. electronically. The webpage includes specifications that must be adhered to for the photo to be accepted. Use your OnePass credentials to access the webpage.

Timeline
Photos are due by August 1.

Submit your ID Photo

Review Important Campus Updates and Alerts

Get familiar with Valencia’s Public Safety Alerts page for the latest updates on COVID-19 and safety protocols. Berklee’s current COVID-19 Guidelines and Policy Manual. These pages will be updated regularly from now until the start of the fall (September) 2021 semester.

Order Your Laptop and Technology Bundle

Learn about laptop and technology requirements for entering students. This includes an Apple MacBook Pro laptop, which you will need to purchase on your own, and a core software package, which is automatically added to your tuition bill. We urge students to make purchases well in advance of the start of the semester as shipping is delayed in many parts of the world

Order Your Technology

Orientation

All undergraduate students are required to attend orientation, on the Valencia Campus, which is being planned for the last week of August. Sessions will be designed to introduce you to everything that Berklee’s campus in Spain has to offer. These sessions are your first chance to meet your classmates, faculty, support staff, and the rest of the campus community.

Orientation details are forthcoming. Please continue to check the orientation webpage as more details become available.

Review Orientation Webpage

Passports And Visas

Passport Requirement

All students must have a passport that is valid for at least six months after their program end date. It is recommended that you have your passport ready at least four months before your program start date so you can apply for a visa.

Visa Requirement

*Most students will need to obtain a visa to study in Spain. A student visa is a type of long stay (or long term) visa that you apply for at a Spanish consulate or embassy. The visa gets stamped inside your passport. It is recommended that you start preparing your visa application at least four months before your program start date.

*Citizens and legal residents of the European Union, Iceland, Liechtenstein, Norway, and Switzerland do not need a visa to study in Spain.

Applying for a Visa

You have two options to apply for your visa.

Option 1: Apply through Berklee

This option is available to U.S. citizens and international students that have a valid U.S. student visa (F-1) or green card.*

You do not need to be in Boston to apply for a visa through Berklee.

Visa processing usually takes about eight weeks from the visa application deadline. Your passport will remain at the Spanish consulate in Boston and cannot be retrieved during this time.

The deadline to submit your complete visa application is June 15.


Step One: Gather the Documents on the Visa Application Checklist

Some of your documents may need to be notarized, translated into Spanish, and/or legalized with an Apostille of the Hague. See step two for more information.

Required Documents for All Students:

  • Passport (original and two copies of the photo/information page)
    Make sure your passport is signed, in good condition, and valid for at least six months after your program ends. It must have at least one empty page for the visa to be stamped inside. Scan or take a picture of your passport before submitting it with your visa application so you will have a copy for your records.
  • Supplement Form (original)
    Fill out the Supplement Form. You can use the sample form as a guide. Make sure you sign and date your form!
  • Application For National Visa (original)
    Fill out the Application for National Visa. You can use the sample application as a guide. Make sure you sign and date your application on the last page!
  • Color Photo (original)
    You can get a “passport photo” at most drugstores including CVS and Walgreens, or at a post office. Your photo must have a white background. Write your name on the back of your photo in case it gets separated from the rest of your documents.
  • Financial Support Letter (original and one copy)
    Your parent or guardian should fill out the Financial Support Letter. The letter must be notarized. If it is notarized outside the U.S., it must also be legalized. If you have trouble getting the financial support letter, email studyabroad@berklee.edu to see if there's an alternative option for you to show sufficient financial means for your stay in Spain.
  • Payment for the Visa Fee (original)
    The consulate in Boston only accepts money orders and cashier's checks. Personal checks are not accepted. You can get a money order from a post office or a cashier’s check from a bank. Address the money order to "Consulate General of Spain" and write your name in the “from” section. The visa fee is non-refundable.
    Your visa fee depends on your passport country.
    --USA: $160
    --Canada: Email studyabroad@berklee.edu to request the current fee.
    --Other countries: $73
  • Consulate Authorization Letter (original and one copy)
    Fill out the Consulate Authorization Letter. The letter must be notarized.
  • Immigration Documents (original and one copy of each)
    Required only for Non-U.S. Citizens.
    If you are an international student, you must provide your F-1 visa and I-20, or green card. Your I-20 must be signed (by you) on the first page. Your documents must be valid for at least six months after your program end date.
  • Doctor's Letter (original and one copy)
    The letter must be signed by an M.D. or D.O. and it must be on the doctor’s letterhead. It must say exactly this: “This medical certificate attests that (student’s full name) does not suffer from any illness that would pose a threat to public health following International Health Regulations of 2005.”
  • Background Check (original and one copy)
    This is a criminal record certificate. You must get a background check from each country you have lived in for more than six months during the last five years. Your background check must be translated into Spanish and legalized. If you are a resident of Massachusetts, you can submit a Massachusetts background check. If you are not a resident of Massachusetts, you must submit an FBI background check.

Step Two: Get Your Documents Notarized, Translated and/or Legalized

Refer to the visa application checklist in step one to see which documents need to be notarized, translated, and/or legalized.

Getting a Document Notarized

To get a document notarized, the person signing the document must sign it in front of a notary public. The notary then adds their stamp/seal to the document. You can find a notary at many banks, law/insurance offices, and UPS stores.

Getting a Document Translated

Translations must be from a legal translator. Many students have used inlingua Boston. They are in the same building as the Spanish consulate in Boston. You can email them a scanned copy of your document and arrange payment by email or phone. A study abroad staff member can pick up your translation before we submit your visa application to the consulate.

Getting a Document Legalized (Apostille of the Hague)

If your document(s) need to be legalized, it must be done in the place it was issued (signed and/or notarized).

Legalizing documents issued in the U.S.

State-issued documents, for example a Massachusetts background check, must be legalized in the state where the documents were issued. Federally-issued documents, for example an FBI background check, must be legalized by the U.S. Department of State. See Apostille Requirements for more information. Scroll to the bottom of the page to find links to each state, for state-issued documents.

Legalizing documents issued outside the U.S.

If your document was issued in a country that belongs to the Apostille of the Hague Convention, it must be legalized with an Apostille, in the country in which it was issued. Review the list of countries for instructions on how to get an Apostille in each country. If your document was issued in a country that does not belong to the Apostille of the Hague Convention, it must be legalized by a Spanish consulate or embassy.

Step Three: Submit Your Visa Application

Mail your complete visa application to:

Berklee Study Abroad
Attn: Tracey Mellor (MS-939-ISS)
1108 Boylston Street - Basement/Mail Center
Boston, MA 02215

Make sure to use a trackable service (e.g. USPS priority mail, UPS, FedEx) and ensure that your package will arrive by June 15.

*If you are in the Boston area and would like to submit your complete application in person, please email studyabroad@berklee.edu to schedule an appointment.

Step Four: Wait for Your Visa

The Study Abroad Office will provide more information on how to create a shipping label so your passport (with visa inside) can be mailed back to you.

*International students that do not have a valid U.S. student visa or green card must apply for a visa on their own in their home country.

Option 2: Apply on Your Own

The steps below describe the general process for obtaining a student visa.

You must check with your Spanish consulate to find out the exact requirements for your visa application.


Step One: Find Your Consulate

You must apply for your visa at the Spanish consulate that corresponds to your legal residence.

Spanish Consulates in the U.S.:
Boston: for residents of Maine, Massachusetts, New Hampshire, Rhode Island, and Vermont.
Chicago: for residents of Illinois, Indiana, Iowa, Kansas, Kentucky, Michigan, Minnesota, Missouri, Nebraska, North Dakota, Ohio, South Dakota, and Wisconsin.
Houston: for residents of Texas, New Mexico, Oklahoma, Louisiana, Arkansas, Tennessee, Alabama, and Mississippi.
Los Angeles: for residents of Arizona, Colorado, Utah, and Southern California.
Miami: for residents of Florida, Georgia, and South Carolina.
New York: for residents of Connecticut, Delaware, New Jersey, New York, and Pennsylvania.
San Francisco: for residents of Alaska, Hawaii, Idaho, Montana, Nevada, Oregon, Washington, Wyoming, Pacific islands (Guam, American Samoa, Mariana Islands, U.S. Minor Outlying Islands), and Northern California.
Washington DC (Embassy): for residents of Maryland, Virginia, West Virginia, North Carolina, and DC.

Spanish Consulates outside the U.S:
See here for a list of Spanish consulates and embassies.

Step Two: Schedule an Appointment at Your Consulate

Most consulates require you to make an appointment to submit your student visa application.* Be sure to select an appointment that allows you enough time to prepare all the required documents in advance. You should also allow enough time for the consulate to process your visa. (Many consulates take four to six weeks to process a visa, though some may take longer.)

  • Be sure to select a student visa appointment (not business or tourist visa).
  • It is important to check often for appointments since new ones may become available as other people cancel.
  • Most consulates will keep your passport for the entire time your visa is being processed. Some may allow you to hold on to it if you have upcoming travel plans. If you do hold on to it, keep in mind that you will need to bring it back to the consulate so they can stamp the visa inside your passport.

*Some consulates operate on a drop-in basis and do not offer appointments.

Step Three: Prepare Your Visa Application Documents

The following is a list of documents generally required for a student visa application. You must check your consulate's website for the specific documents necessary for a student visa application. Some of your consulate's requirements may not be included on this list.

Some of your documents may need to be notarized, translated into Spanish, and/or legalized with an Apostille of the Hague. See more information below.

  • Passport: Make sure it is signed, in good condition, and valid for at least six months after your program ends. It must have at least one empty page for the visa to be stamped inside. Scan or take a picture of your passport before submitting it with your visa application so you will have a copy for your records.
  • Driver's License or ID: You'll need an ID to prove that you reside in the jurisdiction of your consulate.
  • Application For National Visa: This form is available on your consulate's website. You can use the sample application as a guide. Make sure you sign and date your form on the last page!
  • Color Photo(s): Check with your consulate about the photo requirements. These are often the same type of photos required to get your passport.
  • Proof of Financial Means: You'll need to provide evidence of sufficient funds for your entire stay in Spain. Many consulates ask for a notarized* letter from a parent and/or bank statements. You must check with your consulate to see what the letter should include and what amount is required on the bank statements.
  • Payment for the Visa: Check with your consulate to see what the fee is and what forms of payment are accepted.
  • Proof of Acceptance and Spanish Health Insurance: Please email studyabroad@berklee.edu to request these letters. They will be in Spanish. The acceptance letter includes confirmation of your housing in Valencia.
  • Medical Certificate:
    A letter from a doctor (M.D.) stating that you do not have an illness that poses a threat to public health in accordance with international health regulations. The letter should be on the doctor's letterhead and it must be written exactly as indicated by your consulate.
  • Background Check:
    This is a criminal record certificate. In the U.S. some consulates require an FBI background check, while others will accept background checks from the state police (not local police). Most consulates require a background check from each of the countries you have lived in for more than six months during the past five years.
  • Immigration Documents: If you are not a citizen of the country where your consulate is, you'll need to include your immigration documents. (For example, if your consulate is in the U.S. and you are not a U.S. citizen, you will need to include your student visa and I-20, green card, or other documents.)
  • Other Documents : It's crucial that you include any other documents required by your consulate, as listed on their website.
  • Copies : Most consulates require the originals and copies of your visa application documents. Don't forget your copies!

*Getting a Document Notarized
Check with your consulate to see which documents need to be notarized. To get a document notarized, the person signing the document must sign it in front of a notary public. The notary then adds their stamp/seal to the document. You can find a notary at many banks, law/insurance offices, and UPS stores.

**Getting a Document Translated
Check with your consulate to see which documents need to be translated into Spanish. Some consulates require translations to come from a certified/sworn translator authorized by the Spanish government.

***Getting a Document Legalized (Apostille)
Check with your consulate to see which documents need to be legalized. Documents must be legalized in the place they were issued (signed and/or notarized). Most documents must be legalized with an Apostille of the Hague.

Legalizing documents issued in the U.S.:

State-issued documents, for example a Massachusetts background check, must be legalized in the state where the documents were issued. Federally-issued documents, for example an FBI background check, must be legalized by the U.S. Department of State. See Apostille Requirements for more information. Scroll to the bottom of the page to find links to each state, for state-issued documents.

Legalizing documents issued outside the U.S.:

If your document was issued in a country that belongs to the Apostille of the Hague Convention, it must be legalized with an Apostille, in the country in which it was issued. Review the list of countries for instructions on how to get an Apostille in each country. If your document was issued in a country that does not belong to the Apostille of the Hague Convention, it must be legalized by a Spanish consulate or embassy.

Step Four: Submit Your Visa Application

Arrive to your consulate appointment early and with all the required documents, including copies. (If an appointment is not required, be sure to check your consulate's visa drop-in hours.)

  • Remember, you will be asked to leave your passport at the consulate, along with the rest of your documents, while your visa is being processed.
  • Be prepared to pay the visa fee. Only certain forms of payment will be accepted (see step three).
  • Before you leave the consulate, ask how long it will take to process your visa, how you will know when it is ready, and how you can pick it up. (Most consulates do not require another appointment and will allow you to pick it up during their business hours.) Some consulates will mail your passport back you (if you provide a prepaid envelope). Each consulate has a different process, and you must confirm with them in advance.

Step Five: Get Your Visa

You will either go to the consulate to pick up your passport (with visa inside) or it will be mailed to you. Remember to ask about this process during your appointment (see step four).

Entering Spain (or any country in Schengen Area)

Get Your Passport Stamped

As you go through the passport control area upon entering the Schengen Area, an immigrations officer should stamp your passport. Make sure your passport gets stamped!

Once in Spain

Get Your Student Residency Card

You will need to apply for your student residency card within 30 days of your arrival into the Schengen Area. It will take approximately two months to complete the residency card process. Your residency card will be your national identification card while in Spain. It's valid for up to one year and renewable if you continue to meet the student visa conditions. You will receive information on how to apply for the residency card during orientation in Valencia.

Health And Travel Insurance

Berklee's Student Health Insurance Plan (SHIP)

The state of Massachusetts requires students who are U.S. citizens or U.S. permanent residents to be covered by a health insurance plan that provides comprehensive coverage and is compliant with federal and state regulations under the Affordable Care Act.

Students who are U.S. citizens or U.S. permanent residents will be required to accept enrollment in Berklee's Student Health Insurance Plan (SHIP), or submit a waiver request indicating comparable coverage, because their primary academic enrollment is in Massachusetts. Read more about the Berklee SHIP.

Students who are not U.S. citizens or U.S. permanent residents will not be enrolled in the Berklee SHIP.

Spanish Health Insurance (MAPFRE)

Students will be covered by MAPFRE, a private health insurance provider in Spain. This coverage is included in the program fee and cannot be waived. Students will receive their insurance card during orientation in Valencia. MAPFRE is supplemental medical insurance that provides coverage throughout Spain and is the exclusive partner of the Berklee Medical Assistance Program in Valencia. Visit Health, Wellness, and Support Services to learn more about Spanish health insurance as well as medical, counseling, and disability services in Valencia.

Travel Insurance (for school-related trips)

Berklee also retains a travel insurance provider, UnitedHealthcare Global (UHCG), that offers specific coverage such as emergency medical evacuation or repatriation and travel assistance services for students during their year abroad, including during travel that is part of the academic program. There is no fee for this coverage. Download the UnitedHealthcare Global Welcome Kit for more information.

Travel Insurance (for personal travel)

For personal travel within Spain during their year abroad, students will be covered by Spanish health insurance (MAPFRE).

For personal travel outside of Spain, students are responsible for obtaining appropriate health and travel insurance. Students should check with their primary health insurance provider to determine whether they provide coverage for international travel. Alternatively, students can purchase independent insurance that includes medical coverage, trip and luggage protection, and more. See the Frequently Asked Questions section of Health, Wellness, and Support Services for more information.

Valencia Academic Calendar

Orientation

Congratulations, incoming students! Please refer to the information below for details about your required fall orientation in Valencia, and if you have a question that is not covered below, don't hesitate to contact us at studentaffairsvalencia@berklee.edu

(*) Student Move-in and Check-in: Tuesday August 31 & Wednesday September 1, 2021
(*) Orientation week: Thursday September 2 & Friday September 3, 2021

* These dates are still tentative and will be confirmed in the next few weeks

Before You Arrive

Before you arrive at Collegiate, complete all necessary administrative requirements, including submission of your tuition payment, immunization records, high school transcripts, and health waivers.

To check the status of your administrative requirements:

  • Log in to berklee.edu using the ID and password sent to you by Admissions.
  • Select "Campus Tools," then "My Berklee" from the menu at the top right.
  • Log in to MyBerklee, then select "Students" on the right.
  • Select "Online Check-in Requirements" from the "Check-in" menu.

Any outstanding check-in requirements will be listed there. It is important to complete all of these requirements before you arrive. You will not be able to check-in until you have submitted all of your administrative requirements.

Please note that entering students cannot check-in online. Entering students must check in on campus when they arrive for orientation. For more information on the steps you need to complete prior to check-in, visit the First Year Abroad: Accepted Students page.

When You Arrive

Collegiate Residents

Useful information regarding life in Valencia as well resources and services available to Berklee students from our campus will be provided to students virtually prior to their arrival in Valencia. Once students move into their residence hall, additional informative sessions (both virtual and in-person) will take place over the first couple of days. If you have questions about housing policies or the move-in process, visit First Year Abroad Housing or contact the Student Affairs Office.

Orientation Schedule

Orientation week is full of informative and fun events and activities to help you learn about Berklee, continue to get to know Valencia, and meet other new students. During the orientation program, students will acclimate to remote and on-campus services, foster community through engaging programming and individualized support, and build connections to the Berklee campus community.

You will receive a detailed schedule with descriptions and locations for all orientation sessions and events before orientation.

Accessibility and Accommodation

We are committed to welcoming and accommodating all entering students at our check-in and orientation activities. Participants who need assistance or accommodations to fully experience the week's events are encouraged to contact the Student Affairs team well in advance as some accommodations take time to implement. In consultation with the Accessibility Resources team, we will provide reasonable and appropriate accommodations.

Valencia Administrative Offices

If you need to contact one of these offices to schedule an appointment during your orientation in Valencia, please do not hesitate to reach out to them in advance.

Academic Affairs in Valencia: academicaffairsvalencia@berklee.edu
Student Accounts Office in Valencia: studentaccountsvalencia@berklee.edu
Student Affairs in Valencia: studentaffairsvalencia@berklee.edu
Financial Aid Office: financialaid@berklee.edu
Accessibility Resources Office: accessibilityresources@berklee.edu
Admissions in Valencia: admissionsvalencia@berklee.edu

Important Links